Privacy Policy

Version: 1.0

Effective Date: July 10, 2026

Last Updated: July 10, 2026

1. Introduction

Aile Yonetimi is a family organization application designed to help family members plan daily life together, communicate, manage shared tasks, calendars, shopping lists, finances, health notes, documents, child/baby/pet records, notifications, and optional location sharing in one secure family workspace.

This Privacy Policy explains what personal data is processed when you use the Aile Yonetimi application and related services available through aileyonetimi.com, why the data is processed, how long it is retained, who it may be shared with, and what rights users have regarding their data.

Aile Yonetimi does not display advertisements, does not use third-party analytics or behavioral tracking SDKs, and does not sell personal data.

2. Controller and Contact

Developer / Controller: Sercan YAVUZ

Website: https://aileyonetimi.com

Support email: help@aileyonetimi.com

Privacy email: privacy@aileyonetimi.com

Publisher country: Turkey

Server infrastructure: Hetzner, Germany

Privacy, deletion, export, or data protection requests may be sent to privacy@aileyonetimi.com. General support requests should be sent to help@aileyonetimi.com.

3. Scope

This Policy applies to the iOS application, the aileyonetimi.com website, future Android versions, web panel, desktop application, Apple Watch application, widgets, Siri integrations, Premium features, and other official Aile Yonetimi services connected to the same account system.

This Policy does not apply to third-party websites, independent user actions, or services not controlled by Aile Yonetimi.

4. Core Principles

Aile Yonetimi operates under the following principles:

Location sharing is off by default and works only when enabled by the user.
Timed location sharing is limited to the duration selected by the user.
Location history is automatically deleted after 15 days.
Photos and voice recordings are automatically deleted after 30 days, and videos after 10 days.
The app does not display ads and does not use third-party analytics tracking.
Account deletion and JSON data export are available.
User data is not sold.
Shared family records may be retained after an account deletion when necessary for remaining family members to continue using the service.

5. Definitions

User: a person who creates an account in the application.

Family: a shared digital family workspace used by one or more users.

Family administrator: a user who creates or manages a family workspace.

Family member: a user who is invited to or participates in a family workspace.

Live location: current location data intentionally shared by the user with family members.

Timed sharing: location sharing enabled by the user for a limited period.

Shared place: a fixed location such as home, school, or work defined by the family.

Geofence: a virtual area used for entry or exit notifications.

Safe zone: a user-defined area used in family notification and safety scenarios.

Chat: a communication area for text messages, photos, videos, voice recordings, and files.

Media: photos, videos, voice recordings, or files shared through chat or document features.

Health data: health, medication, appointment, measurement, child/baby, or pet-care records added by users.

Financial data: income, expense, shared expense, and related records entered by users.

6. Personal Data We Process

Because Aile Yonetimi provides a broad family organization service, multiple categories of data may be processed. Data is processed only for account operation, family sharing, app functionality, security, support, and legal obligations.

6.1 Account and Identity Data

During registration and profile use, the following data may be processed: first name, last name, username, email address, password, phone number, date of birth, gender, family role, blood type, height, weight, and language preference.

Passwords should not be stored in directly readable form and should be processed using secure hashing methods. Users are responsible for choosing strong passwords and keeping them confidential.

6.2 Family and Membership Data

Family name, family members, roles, invitations, membership status, permissions, administrator information, and family leave/delete events may be processed to provide multi-family and family administration features.

6.3 Calendar, Task, and Shopping Data

Events, tasks, reminders, shopping lists, item names, quantities, categories, assigned members, and completion status may be processed.

6.4 Finance and Shared Expense Data

Income, expense, category, amount, description, date, shared expenses, debt/credit sharing, and financial notes entered by users may be processed. Aile Yonetimi does not automatically collect bank or payment institution data; records are based on user input.

6.5 Health Data

Users may add health records, medication reminders, appointments, measurements, child/baby tracking records, pet-care records, and similar sensitive information. Users should only add data they are authorized to share within their family.

Aile Yonetimi does not provide medical diagnosis, treatment, or emergency health services. Health-related features are for personal tracking and family organization only.

6.6 Location Data

Location data is processed only when the user explicitly enables location sharing. When live location sharing or timed sharing is disabled, location sharing stops.

Processed location data may include latitude, longitude, time, speed, accuracy, sharing type, sharing duration, shared places, geofences, safe zones, and location-based notification events.

Location history is retained for up to 15 days and then automatically deleted. Users may also use the Delete My Location History feature in the Privacy section of the app to clear their own location history.

6.7 Chat and Media Data

Family chat may process text messages, replies, read/unread information, timestamps, photos, videos, voice recordings, and documents. Messages are not end-to-end encrypted; however, the service uses secure HTTPS communication and chat content is available only to the relevant family/chat members.

Photos and voice recordings are automatically deleted after 30 days. Videos are automatically deleted after 10 days. Documents and other files may remain until deleted by the user or family, or according to applicable service rules.

6.8 Documents and Files

Users may upload family documents, files, or attachments. Files are stored on the server disk in the Hetzner infrastructure. Users must not upload unlawful content or documents they are not authorized to share.

6.9 Notification Data

For push notifications, the app may process device tokens, notification preferences, in-app notifications, read status, and notification history. Apple Push Notification Service and Firebase Cloud Messaging may be used to deliver notifications.

6.10 Technical Data

App version, device type, operating system version, session state, error messages, API responses, and limited security-related technical records may be processed. The app does not use Google Analytics, Firebase Analytics, Crashlytics, Sentry, Microsoft Clarity, PostHog, or advertising SDKs.

7. Purposes of Processing

Personal data is processed to:

Create user accounts and manage sessions.
Provide family creation, invitation, membership, and role management.
Provide calendar, task, shopping, finance, health, document, chat, and notification features.
Enable user-controlled location sharing.
Operate shared places, geofences, safe zones, and related notifications.
Send push and in-app notifications.
Provide data export and account deletion.
Maintain security, prevent misuse, and ensure service continuity.
Respond to support requests.
Comply with legal obligations.

8. Legal Bases

For users in Turkey, processing may be based on the Turkish Personal Data Protection Law (KVKK), including consent, performance of a contract, legal obligations, legitimate interests, and data made available by the user.

For users subject to GDPR, processing may be based on performance of a contract, consent, legitimate interests, legal obligations, and, for sensitive data voluntarily entered by the user, explicit consent or user-controlled data entry.

Location, health, and child-related data are handled with user control and clear notice.

Aile Yonetimi does not sell user data. Data may be shared only in limited circumstances:

With family members in the same family workspace, as required by app functionality.
With Hetzner as hosting and infrastructure provider.
With Apple and Firebase/FCM for push notification delivery.
With Resend or similar email service providers for email delivery.
With authorized public authorities when required by lawful requests.

Visibility of family-shared data depends on family memberships and user sharing choices.

10. Retention and Deletion

Data is retained for as long as needed to provide the service. Specific retention periods apply:

Location history: 15 days.
Photos and voice recordings: 30 days.
Videos: 10 days.
Sessions and device tokens: until logout, device removal, or account deletion.
Account data: while the account remains active.
Shared family records: until deleted by family members or the family is deleted, where needed for service continuity.
Backups: retained according to daily database backup and Hetzner snapshot routines.

Automatic deletion may be subject to short technical delays due to system load, maintenance, or backup cycles. Data deleted from the active system is removed from backups through the normal backup lifecycle.

11. Account Deletion

Users may delete their account through the in-app Delete My Account feature. Account deletion removes the user's personal account, sessions, device tokens, personal notification settings, and certain user-specific records.

Shared family records may be retained for remaining family members to continue using the service. For example, shared calendar events, family chat history, family documents, or shared tasks may not be deleted from the entire family solely because one user deletes their account.

Before deleting an account, users may use the JSON data export feature to obtain a copy of their data.

12. Data Export

Users may use the Download My Data feature to export their personal data in JSON format. Once exported, the security of the file on the user's device or chosen storage location is the user's responsibility.

13. Leaving a Family

When a user leaves a family, the user's membership status ends. Shared family records may remain available to other family members. Users should delete personal content or export data before leaving if they do not want it to remain in the shared family context.

14. Children and 13+ Use

Aile Yonetimi is designed for users aged 13 and older. The app does not run child-directed advertising or tracking. Children with their own phone may use the app as part of a family workspace.

Parents or family administrators should only enter and share child-related information when they are authorized to do so. Sensitive information such as children's location or health data should be managed carefully within the family.

15. Security

Aile Yonetimi applies technical and administrative measures such as HTTPS communication, authentication, authorization checks, server security, database backup, and access limitation.

No internet-based system can guarantee absolute security. Users should keep passwords confidential, protect devices, and share family invitations only with trusted people.

16. Third-Party Services

The app may rely on:

Hetzner: server and backup infrastructure in Germany.
Apple Push Notification Service: iOS push notifications.
Firebase Cloud Messaging: notification delivery.
Resend: email delivery.
Apple/iOS services: permissions, notifications, and device operating system features.

The app does not use Google Analytics, Firebase Analytics, Crashlytics, Sentry, Microsoft Clarity, PostHog, or advertising SDKs.

17. International Transfers

Because servers are hosted in Germany, data of users located in Turkey or other countries may be processed on servers in Germany. This is necessary for hosting, security, backup, and service operation.

18. User Rights

Depending on applicable law, users may have the right to:

Learn whether their personal data is processed.
Access personal data.
Request correction of incomplete or inaccurate data.
Request deletion where legal conditions apply.
Object to certain processing activities.
Request data portability.
Withdraw consent where processing is based on consent.

Requests may be sent to privacy@aileyonetimi.com.

19. Changes to this Policy

This Privacy Policy may be updated due to new features, legal requirements, or service changes. Significant changes may be announced in the app or on the website.

20. Contact

Privacy and data protection requests: privacy@aileyonetimi.com

General support: help@aileyonetimi.com